How to win: Trend BEMS Comprehensive Maintenance, Replacement and Upgrade Works

About this contract

The University of Edinburgh will very shortly be publishing an Invitation to Tender (ITT) via an Open Procedure to invite competitive tenders to establish contracting arrangements with a single supplier for a fully comprehensive planned and reactive maintenance service for the UoE Trend building energy management system (BEMS) and associated control equipment. Fully comprehensive includes for supply, replacement and commissioning of faulty items associated with the BEMS. In addition, the Contract includes the provision for planned upgrade works. The purchase of replacement equipment and provision for planned upgrades shall remain optional, at the sole discretion of the University, throughout the Contract Term. The Contract is across the entire University of Edinburgh estate, which includes approximately 47 sites, 1226 controllers, and 18952 hardware points. It is intended that the contract will in place for an initial term of 2 years with four options to extend for periods of 1-year each (2+1+1+1+1). Estimated Total Contract Value (over 6 years): 2,500,000 GBP excluding VAT Maintenance Services Estimated Total Value (over 6 years): 1,000,000 GBP excluding VAT Planned Upgrade Works

How to win contracts like this

• ✓Answer against the marking scheme, not the question text — University Of Edinburgh scores each response, so map your evidence to the published criteria and weightings.
• ✓At £2,500,000, expect quality and social value to carry a large share of the score — price alone rarely wins services work.
• ✓Show recent, comparable delivery: name similar services contracts you've delivered for public bodies, with measurable outcomes.
• ✓Start early: it closes 7 September 2026 and a strong bid takes iteration.

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