How to win: Provision of replacement Industrial & Commercial Customer Metering Equipment in connection with a Gas Distribution Network '27

A goods contract from Phoenix Energy Group Ltd, worth £400,000. Below: what it involves and how to write a winning bid for it.

Buyer

Phoenix Energy Group Ltd

Value

£400,000

About this contract

Phoenix is seeking to commence a meter replacement programme for Industrial & Commercial meter installations and is looking to appoint Supplier(s) who can supply rotary positive displacement (RPD) and/ or turbine meters in support of this specific asset work. The initial contract period shall be four consecutive calendar years with an optional extension period, at Phoenix discretion, for a further four years. Whilst there is no guarantee of any minimum nor maximum workload, the estimated total number of meters required during the initial four-year period (2027 – 2031) is expected to be approximately 205 units of which 197 are RPD meters and 8 are turbine meters. Should an extension period be invoked, then the estimated number of meter replacements for the four-year extension period shall be expected to be approximately 86 RPD meters and 13 turbine meters. RPD variants are required in the flow range 65m3/hr to 400m3/hr (G40 to G250) and turbine variants in the flow range 650m3/hr to 4000m3/hr (G400 to G2500). Meters shall be approved under the Measuring Instruments Directive (2014/32/EU) and will display / register the quantity of gas passed in m3 (cubic metres). Meters are requ

How to win contracts like this

✓Answer against the marking scheme, not the question text — Phoenix Energy Group Ltd scores each response, so map your evidence to the published criteria and weightings.
✓At £400,000, expect quality and social value to carry a large share of the score — price alone rarely wins goods work.
✓Show recent, comparable delivery: name similar goods contracts you've delivered for public bodies, with measurable outcomes.
✓Start early: deadlines are tight and a strong bid takes iteration.

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