How to win: Payroll Software and Managed BACS Service

About this contract

The contracting authority is seeking to procure a payroll software solution and associated managed BACS service to support the in-house delivery of payroll across a multi-academy trust. The requirement includes the provision, implementation, configuration, support and maintenance of a payroll system suitable for a multi-site education environment. The system must support monthly payroll processing, statutory payroll requirements, pension scheme administration requirements, payroll reporting, finance reporting outputs, employee and manager self-service functionality where required, and secure handling of payroll data. The requirement also includes a managed BACS service for payroll-related payments, together with appropriate controls, reporting, support and service continuity arrangements. The supplier will be required to support implementation, data migration, testing, parallel running, go-live and post-go-live transition support. The Trust will retain responsibility for operating an in-house payroll function. The contract is intended to cover the contracting authority's current payroll requirements and reasonably anticipated future requirements, including potential growth in emplo

How to win contracts like this

• ✓Answer against the marking scheme, not the question text — THOMAS DEACON EDUCATION TRUST scores each response, so map your evidence to the published criteria and weightings.
• ✓At £227,500, expect quality and social value to carry a large share of the score — price alone rarely wins services work.
• ✓Show recent, comparable delivery: name similar services contracts you've delivered for public bodies, with measurable outcomes.
• ✓Start early: it closes 29 May 2026 and a strong bid takes iteration.

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