How to win: NCC1730 Bulk Vehicle Fuel Management System

About this contract

This procurement covers the supply, installation, configuration, integration and support of a Fuel Management System to be used by the Council's Fleet Service and authorised Council users. The system is required to support the following areas: • Fuel dispensing control and transaction recording across all bulk fuel sites. • Access control for vehicles and drivers using RFID, card-based and future nozzle-based options. • 24/7 unmanned operation with local transaction storage and automatic synchronization. • Remote monitoring and control of fuel dispensing equipment. • Real-time tank monitoring and stock management. • Book stock versus gauge stock comparison and discrepancy detection. • Alarm and notification for abnormal losses, suspicious activity, equipment issues and faults. • Management of Diesel, Unleaded Petrol and AdBlue. • Support for dual-nozzle pumps, shared tanks and up to four pumps per terminal. • Integration with ERP system, fuel card providers, fleet management systems, telematics systems and BI tools. • Reporting and management information including carbon reporting, usage trends, MPG and exception reports. • Full audit trail and role-based access control. • Unlimite

How to win contracts like this

• ✓Answer against the marking scheme, not the question text — Northumberland County Council scores each response, so map your evidence to the published criteria and weightings.
• ✓Lead with evidenced capability and social value — for goods work these usually outweigh price.
• ✓Show recent, comparable delivery: name similar goods contracts you've delivered for public bodies, with measurable outcomes.
• ✓Start early: it closes 25 November 2026 and a strong bid takes iteration.

BidWriter drafts your responses from your company profile, scores them against the marking scheme, and tracks your whole pipeline. Free to start — no card needed.

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