How to win: Maintenance of Air Conditioning/Cooling Systems, Chilled Water Systems and Associated Plant Controls

About this contract

The University is seeking to appoint a Contractor to provide a planned maintenance service to the installed air conditioning/cooling systems, chilled water systems and associated plant control and services at its main Edinburgh campus, the Jean Muir Student Village in Galashiels, which consists of three residential buildings, and the High Mill Building. Also included is Panmure House, situated in Edinburgh city centre. Across these sites, the mechanical plant infrastructure includes a diverse mix of comfort heating and cooling systems as well as process‑cooling equipment. Assets include packaged chillers, VRV/VRF systems, split air‑conditioning units, close‑control units, and DX coil systems.

How to win contracts like this

• ✓Answer against the marking scheme, not the question text — Heriot-Watt University scores each response, so map your evidence to the published criteria and weightings.
• ✓At £160,000, expect quality and social value to carry a large share of the score — price alone rarely wins services work.
• ✓Show recent, comparable delivery: name similar services contracts you've delivered for public bodies, with measurable outcomes.
• ✓Start early: it closes 4 September 2026 and a strong bid takes iteration.

BidWriter drafts your responses from your company profile, scores them against the marking scheme, and tracks your whole pipeline. Free to start — no card needed.

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