How to win: Invitation to Tender - The provision of planned preventative maintenance of fire alarm, fire detectors, intruder alarm, kitchen suppression and CCTV servicing, to include system monitoring, reactive and planned works.

About this contract

The College is seeking to appoint a contractor to deliver fire and security systems, planned preventative maintenance, system monitoring, reactive and planned works across its 12 buildings. The scope includes planned preventative maintenance, reactive repairs, system monitoring, and planned works, all in line with relevant British Standards and best practice. The appointed contractor will be responsible for maintaining fire alarms, CCTV, intruder alarms, disabled refuge systems, and kitchen fire suppression systems, with defined service frequencies and detailed reporting requirements. A 24/7 call-out service is required, including a one-hour response for emergency faults, alongside next-day attendance for non-urgent issues. The contractor must also provide monitoring services for fire and intruder systems, ensuring timely notification of faults and activations to both the College and its security provision. Clear cost structures, including labour rates, materials, and uplift percentages, must be submitted, along with evidence of relevant industry accreditations.

How to win contracts like this

• ✓Answer against the marking scheme, not the question text — Cardinal Newman College scores each response, so map your evidence to the published criteria and weightings.
• ✓At £290,000, expect quality and social value to carry a large share of the score — price alone rarely wins services work.
• ✓Show recent, comparable delivery: name similar services contracts you've delivered for public bodies, with measurable outcomes.
• ✓Start early: it closes 9 June 2026 and a strong bid takes iteration.

BidWriter drafts your responses from your company profile, scores them against the marking scheme, and tracks your whole pipeline. Free to start — no card needed.

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