How to win: An integrated Planning Management System centred on the LLPG, LSG with Planning, Building Control, Contaminated Land and Local Land Charges functions.

About this contract

Caerphilly County Borough Council (“the Council”) is undertaking pre market engagement to inform a future procurement for a: Local Land and Property Gazetteer (LLPG). It is essential that any solution provided can directly (i.e. virtually ‘real-time’) dynamically interface with the master LLPG database and carry out daily synchronisation to the NLPG hub by FTP. It must seamlessly integrate addresses with other office systems such as Development Management (DM), Building Control (BC), Tree Preservation Orders (TPO) and Contaminated Land (CL). The Council must maintain a compliant Local Street Gazetteer (LSG) that is compliant with data standard BS 7666:2006, and Data Transfer Format (DTF) 8.1 It must integrate all or bespoke elements into others systems; this functionality can be automated and scheduled. The Development Management (DM) solution must cover every stage of the Planning application process, from submission of the application to determining the application, whilst maintaining links to a Document Management System (DMS), Local Land and Property Gazetteer (LLPG), Geographical Information System (GIS) and Local Land Charges solution. It must be able to deliver information

How to win contracts like this

• ✓Answer against the marking scheme, not the question text — Caerphilly County Borough Council scores each response, so map your evidence to the published criteria and weightings.
• ✓At £250,000, expect quality and social value to carry a large share of the score — price alone rarely wins services work.
• ✓Show recent, comparable delivery: name similar services contracts you've delivered for public bodies, with measurable outcomes.
• ✓Start early: deadlines are tight and a strong bid takes iteration.

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